Security guard agencies
Onboard and verify guards, post them to client sites and prove attendance when you bill. Guard payroll runs with statutory deductions.
Tainaat WorkforceOS · Compliance-first workforce operating system Tainaat: security guard management software to deploy, verify, and pay field staff legally
Tainaat WorkforceOS is security guard management software for India's security agencies, facility management firms and last-mile delivery providers. It onboards staff with Aadhaar e-KYC and verifies attendance by GPS and biometrics. It runs payroll with statutory deductions and logs every action in an audit ledger.
- Multi-branch web dashboard
- Coordinator mobile app
- Built by Prilient Technologies
Who it's for
Workforce management software for security agencies, facility teams and last-mile operators
Tainaat is built for blue-collar, field and multi-site workforces in India. If your people work at client sites rather than in your office, it fits. One workspace covers every branch, so head office sees the same data as the field.
Facility management companies
Facility management workforce software for housekeeping, maintenance and support staff across many client sites, rostered and paid from one system.
Logistics and last-mile delivery
Riders and field staff spread across hubs and branches, with verified attendance and clean payroll.
Onboarding
Digital onboarding with Aadhaar e-KYC, from candidate to deployable
Collect documents on the coordinator app or the web, with no paper files to chase. Verify identity through Aadhaar e-KYC, with the worker's consent. Track every candidate from sourcing to deployment on one board.
- A candidate pipeline: sourcing profile → documents → e-KYC → deploy match
- Aadhaar e-KYC verification, with consent recorded
- Police verification records uploaded and tracked for each worker
- Verified staff move to your bench, ready to deploy
Attendance
Field staff attendance with GPS and biometric verification you can trust
Attendance only counts when the worker is actually at the site. Geofenced GPS check-ins confirm the place. ZKTeco biometric devices confirm the person.
Biometric punches arrive over the ADMS protocol, so nobody has to copy files off the device. Both sources feed the attendance register that payroll and client billing use.
When a client questions a bill, you can show where and when each shift was verified. When a guard questions a payslip, the same record answers them.
- Geofenced GPS check-in for each site
- ZKTeco biometric devices connected over ADMS
- Present, absent, half-day, on-leave and weekly-off marked per shift
- Helps stop wages for "ghost" workers who never reached the site
Operations
Rosters, sites and live monitoring across every branch
See every branch, site and shift in one web dashboard. Know which sites are covered right now, and which posts are empty.
Shift rosters
Assign guards, supervisors and coordinators to sites and shifts, including night rotations. Tainaat flags empty slots and matches attendance to the roster.
Live site monitoring
Check coverage at every site in real time, across branches, from the web dashboard.
Bench-to-deployment
See who is deployed and who is on the bench. Move a verified worker from the bench to a site post directly.
Non-conformance tracking
Raise NCs for site issues, flag the critical ones and track each one to closure.
Compliance and payroll
Labour law compliance software for India, built into guard payroll
Tainaat applies compliance rule packs to payroll, so statutory rules are set once rather than remembered each month. The rule packs help you meet state rules and the central requirements that apply to field staff.
Compliance rule packs
Rule packs for state rules (for example Rajasthan, Delhi and Karnataka), ESI and PF, BOCW for construction-site workers and contract labour (CLRA) requirements. Packs are versioned with effective dates, so each payroll month uses the rules in force at the time.
Guard payroll with statutory deductions
Payroll is calculated from verified attendance and your rule packs. Statutory deductions, such as ESI and PF, are applied automatically. Re-running a month with the same inputs gives the same result, which makes audits simpler.
Salary advances ledger
Record mid-month advances and emergency loans with the amount, date and purpose. Tainaat tracks each deduction until the advance is recovered.
Tainaat helps you apply these rules, but it is not legal advice, so confirm your obligations with a labour-law adviser.
Uniforms and inventory
Know who has which uniform, and what's left in the store
Track boots, vests, badges and safety devices from the store to each worker. Issues are reconciled when staff are deployed. You can see the stock in hand at any time.
- Store stock in hand, item by item
- Every issue assigned to a named worker
- Issues reconciled automatically on deployment
Client billing
GST invoicing to clients, reconciled with payroll and your ledger
Raise GST invoices to your clients from the same attendance data you pay from. Tainaat reconciles invoices with your ledger. You see billed amounts, payroll cost and margin by branch.
Because billing and payroll start from one verified register, the shifts you bill match the shifts you pay. Month-end stops being a hunt through spreadsheets.
- GSTIN-based invoices for each client
- Invoice and ledger reconciliation
- Branch-wise billing, payroll cost and net margin
- Outstanding receivables in one view
Audit ledger
An immutable audit ledger with 7-year retention
Tainaat records every change in an append-only ledger, including each view of personal data and each data export. Entries are kept for 7 years for statutory and location audits. When an inspector or a client asks, the history is already there.
- Append-only, so entries can't be edited or deleted
- Logs changes, personal-data views and exports
- Time, action, record and IP address on every entry
- 7-year retention
Coordinator app
A coordinator mobile app for the field, a web dashboard for the office
Field coordinators capture worker documents and GPS-verified check-ins on their phones. Branch and head-office teams run everything else in the multi-branch web dashboard. Both work on the same live data.
- Document capture at the site
- GPS-locked verification
- Deployment updates that reach the dashboard in real time
Rollout
How a Tainaat rollout works
-
Demo on your workflow
Walk through your branches, client sites and shift patterns with our team.
-
Set up branches and rules
We configure your branches, sites, geofences and the rule packs for your states.
-
Bring in your workforce
Onboard or import staff, run e-KYC and connect your ZKTeco devices.
-
Train coordinators
Coordinators install the mobile app and start capturing documents and check-ins.
-
First payroll and invoices
Pay from verified attendance and invoice clients from the same data.
Built by Prilient
Built by Prilient, with AI where it saves your team time
Tainaat is built by Prilient Technologies in Vaishali Nagar, Jaipur, on a multi-tenant NestJS architecture. The same team builds AI agents and custom software for clients. Those agents can work alongside Tainaat.
AI candidate screening
The HR Interview Screening Agent from Prilient AI Agents runs first-round screening for guard and field-staff hiring. Only shortlisted candidates move into Tainaat onboarding.
HR Interview Screening AgentPayment follow-ups
The Debt Collection Agent can send polite reminders to clients with overdue invoices, and log every contact.
See all AI agentsCustom builds on Tainaat
Need a client portal, a new integration or a custom report? We build it on the same platform.
Book a free AI consultationPrilient AI Agents is a separate product. We connect it to Tainaat as a setup project for your business. Explore our AI solutions
FAQs
Questions about Tainaat's security guard management software
What is security guard management software?
It is software that runs a guard agency's operations: onboarding, verification, rosters, attendance, payroll and client billing. Tainaat does all of this for India, with compliance rule packs and an audit ledger built in.
Who is Tainaat for?
Security guard agencies, facility management companies and logistics or last-mile delivery providers in India. It suits any business with blue-collar, field or multi-site staff.
How does Tainaat verify field staff attendance?
In two ways. Geofenced GPS check-ins confirm the worker is at the site, and ZKTeco biometric devices confirm the person, with punches sent over the ADMS protocol. Both feed the register used for payroll and billing.
Does Tainaat support Aadhaar e-KYC?
Yes. Staff are onboarded digitally, and identity is verified through Aadhaar e-KYC with the worker's consent. Documents and police verification records are stored against each worker.
Which labour laws and states does Tainaat cover?
Compliance rule packs cover state rules, such as Rajasthan, Delhi and Karnataka, along with ESI/PF, BOCW and contract-labour requirements. Ask in your demo whether your states are covered. Tainaat helps you meet the rules, but it is not legal advice.
Can Tainaat run guard payroll with ESI and PF?
Yes. Payroll uses verified attendance and your rule packs, and applies statutory deductions such as ESI and PF. Salary advances are tracked in a ledger and deducted until they are recovered.
Is there a mobile app?
Yes. Field coordinators use the Tainaat coordinator mobile app for document capture and GPS verification. Office teams use the multi-branch web dashboard.
How long does Tainaat keep audit records?
Tainaat keeps an immutable, append-only audit ledger with 7-year retention. It records changes, views of personal data and data exports.
See Tainaat on your own sites and shifts
Book a demo and we'll walk through onboarding, attendance, payroll and billing for your branches.
Multi-branch web dashboard · Coordinator mobile app · Built in Vaishali Nagar, Jaipur
Prefer a call back? Request a demo here